Executive Finance Assistant

Fosad Consulting Ltd is a business support services firm with offerings in Human Resource Management, Immigrations and Real Estate Consulting.

We have been mandated by a client of ours to source for a phenomenal individual to fill the role of Executive Assistant

Our client is a leading global financial institution offering Life Assurance and Short-Term Insurance services and provides a wide spectrum of insurance solutions tailored to meet unique individual and corporate clients' needs.

Key Focus

This role provides PA support to a senior Manager and is individually accountable for achieving results through own efforts.

Descriptor

• In general accountable for the PA support to managers in role size R and senior (exceptions may apply).

• All responsibilities of the Secretary and PA, as well as the following.

• Could be accountable for the management of one or more staff members.

• Accountable for the coordination of other PA's deliveries in the BU.

• Strong focus on dealing with escalated queries from clients, customers and other stakeholders (with potential for brand damage).

• Often accountable for the resolution of escalations without the involvement of the senior manager.

• Strong understanding of the business unit and associated OMSA structure.

• Act as an ambassador for the Business Unit.

• Advanced skills in minute taking and developing non-standard reports, minutes, presentations and correspondence.

• High level of ownership and independence (able to run the office in the absence of the senior for long periods of time).

• Accountable for completing task of a personal nature on behalf of the senior manager.

• High level of contact with external parties, stakeholders and clients / customers (Company CEOs, Executives etc.).

• Could be accountable for the management of a budget or significant spending on a budget.

Key Result Areas

Administration & Support

• Performs secretarial duties for an executive or senior employee.

• Accountable for completing task of a personal nature on behalf of the senior manager.

• Manages queries on behalf of manager and performs delegated tasks.

• Ensures senior is equipped with necessary documentation to proceed with meetings.

• Manages diaries.

• Provides department with support in relation to arranging functions, venue bookings, making travel arrangements when necessary

• Responsible for office infrastructure, e.g. office equipment and ordering of stationery.

• Maintains confidentiality of information

• Could be accountable for the management of a budget or significant spending on a budget.

Personal Effectiveness

• Accountable for service delivery through own efforts.

• Individually accountable for managing own time, tasks and output quality for periods of 1 day to a maximum of 3 months.

• Makes increased contributions by broadening individual skills.

• Collaborates effectively with others to achieve personal results.

• Accepts and lives the company values.

Relationship Building

• Maintains professional internal and external relationships, at management level.

• Builds and maintains relationships with suppliers and venue coordinators.

• High level of contact with external parties, stakeholders and clients / customers (Company CEOs, Executives etc.).

• Accountant - Accounting background; qualified or near qualification.

• Secretarial / PA knowledge and experience.

• 4 – 6 Yrs. experience,

• Strong skills MS Office.

• Strong Presentation (Powerpoint package) preparation.

• Strong knowledge of Excel.

Individual must be ready to grow within the organization and outside of the EA role into an Accounting function in 18 – 24 months.