Office Assistant (1-year temporary contract)
Ubisoft is a global leader in gaming with teams across the world creating original and memorable gaming experiences, from Assassin’s Creed, Rainbow Six, to Just Dance and more. We believe diverse perspectives help both players and teams thrive. If you’re passionate about innovation and pushing entertainment boundaries, join our journey and help us create the unknown!
Founded in 2006, Ubisoft Sofia celebrates 20 years as a leading AAA studio, now home to over 220 professionals. Part of Vantage Studios, the creative house behind Assassin’s Creed, Far Cry, and Rainbow Six, the team in Sofia has contributed to 22 titles across major platforms. A longtime Assassin’s Creed partner, the studio has contributed to the creation of iconic entries including Black Flag, Origins, Valhalla, Mirage, and Shadows, while also leading key projects such as Liberation and Rogue. Ubisoft Sofia continues to shape immersive experiences through creativity, expertise, and innovation.
Your role
As an Office Assistant, you will be responsible for managing the front desk and supporting various administrative activities across the studio, while providing day-to-day support to the Admin Team and Studio team members.
The position is offered on a 1-year temporary contract.
Your daily adventure
WELCOME VISITORS & INCOMING INQUIRIES
Manage incoming calls and emails and direct them to the relevant team members
SUPPORT WORKPLACE MANAGEMENT AND LABOUR SAFETY
Supervise daily office maintenance and cleaning activities
PLACE ORDERS FOR NECESSARY OFFICE SUPPLIES
In accordance with the studio's purchasing procedures and maintain appropriate stock levels of stationery and office materials
COORDINATE PARKING AND TRANSPORTATION SERVICES
Manage parking allocations, transportation cards, and related employee requests
MANAGE THE COMPANY'S INTERNAL LIBRARY
Keep track of borrowed items, perform regular inventories, and coordinate the purchase of new materials
COORDINATE EMPLOYEE BENEFITS
Support benefit distribution and administration, identify new partnership opportunities, and coordinate vendor agreements
MAKE TRAVEL ARRANGEMENTS
On behalf of Ubisoft Sofia employees and liaise with travel agencies to confirm bookings
RECEIVE FLIGHT TICKETS, HOTEL VOUCHERS, AND OTHER TRAVEL DOCUMENTS
Ensure timely delivery and verify the accuracy of all travel details
SUPPORT THE ADMINISTRATIVE TEAM IN VARIOUS ACTIVITIES
Including document filing, reporting, correspondence, and other administrative tasks
INTERACT AND COMMUNICATE EFFECTIVELY
With employees across the studio to ensure smooth execution of tasks and assignments
PERFORM OTHER ADMINISTRATIVE DUTIES
As assigned by the direct manager
Your skills
KNOWLEDGE
Proficiency in English and the Microsoft Office suite
COMMUNICATION SKILLS
Ability to collaborate effectively with team members
Ability to adapt communication style to different audiences
ORGANIZATIONAL SKILLS
Excellent attention to detail with the ability to multitask and prioritize effectively
ABILITY TO DEVELOP AND MAINTAIN PROFESSIONAL RELATIONSHIPS
With employees, managers, and external partners
We offer
Multicultural & friendly working environment
Working with the best professionals in the games industry on AAA video games
Flexible working hours & additional days off
Private medical health & dental care
Employee assistance program
Learning & knowledge sharing programs
International trainings & conferences
Top location next to Borisova Garden Park
Public transport card & food vouchers
Gifts for special occasions
Free games & game dev merchandise
Memorable parties & teambuilding events
HOW TO APPLY
Please send us a copy of your updated CV and Cover letter in English.
All applications will be reviewed with strict confidentiality and only short-listed candidates will be contacted.