PERSONAL ASSISTANT/ADMINISTRATOR
Global Profilers is a HR outsourcing and recruitment firm in Africa, we are currently recruiting for our client, a financial company that provides loan services and other micro leasing services to grass root individuals.
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Handles Principal Partners' personal and family travel and immigration matters.
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Handles matters of the Principal Partners' domestic staff (e.g., Stewards, Drivers, Chef)
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Handle office documentation and document control
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Receives Principal Partners guests in the office
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Manages and maintains the Principal Partners property and assets (this includes cost management)
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Facility and Maintenance tasks, scheduling resolving maintenance problems in ALL the residential properties; ensuring that basic facilities are well maintained with a preventative and diagnostic maintenance schedule.
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Selecting and working with vendors for Facility and Maintenance tasks.
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Respond to emergency situations or other urgent issues involving the firm’s facilities
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Supervising multi-disciplinary teams of staff including cleaning, maintenance, and security to ensure compliance with safety standard
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Checking the agreed work by staff or contractors has been completed satisfactorily and followed up on any deficiency
- A minimum of 2 years of experience as a personal assistant or an administrative officer.
- Knowledge of standard software packages and the ability to learn company-specific software if required.
- Advanced typing, note-taking, recordkeeping, and organisational skills.
- Ability to manage internal and external correspondence, be proactive, and take the initiative.
- Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
- Excellent written and verbal communication skills.
- Exceptional interpersonal skills.
- Organisational skills and the ability to multitask